Category Archives: Communication

#117 “Language” and “Measurement”

Send to Kindle

In an earlier post, we touched upon the subject of measurement. If you can’t measure, you can’t manage. Therefore, mathematics, graphs, visualizations, and infographics have been invented to measure and communicate the size, scope, shape, severity, and implications of a problem or opportunity.

If you think about it, these are simply tools for communicating with numbers. It is a lost opportunity if the analyst is unable to communicate what he or she sees about the problem using numbers.

If you broaden the concept, having the “language” to describe a problem is a missing link in most workplaces. Whether it is self-analysis, or asking for help, or issuing instructions, you need to describe what you feel, what you see, what you think, and use the right words and symbols so that your audience “gets it” and is spurred to act. Different situations require different words and will resonate with different people. A businessman, a filmmaker, a poet, and a monk will talk about ambition differently, and each will be interpreted differently.

It is no coincidence that people who are well read, versatile, and eclectic, have a better chance of expressing themselves. In sports, the concept of “cross-training” was promoted to both build an all round athlete, and to prevent boredom while training. This is applicable in business as well. Develop your hobbies and interests to take advantage of an interdisciplinary approach to problem solving.

Being able to “feel” and “sense” your way to a solution is cool, but it is really awesome if you can describe what you feel, express yourself, and take action.

Thus the proposal that language is a form of measurement, and that is why it is important.

Share

#114 Three tips for dealing with ambiguity

Send to Kindle

Ambiguity pops up when it is least expected or wanted. The first step is to recognize ambiguity: you are confused, or unclear, or unable to see patterns in the events that you face. And thus, you are torn by indecision. Not to mention fear, uncertainty, and doubt.

Here are three things to try:

  • Have an open mind. Be receptive to a different perspective. You don’t have to agree, but don’t dismiss the new idea just because it is different.
  • Be ready to take a stand and have an opinion. Frame your stand or opinion as a hypothesis. To avoid being locked into a losing argument, see above point.
  • Research, read, and ask around. Don’t reinvent the wheel. Don’t adopt “best practices” without customization.

Passiveness is not an option. Strategic withdrawal is to be used only to buy yourself time to think.

Here is a bonus tip:

  • Establish a sound process or method to solve your problem. Do not confuse random acts with creative thinking. Serendipity is more likely to happen when you are open to possibilities.
Share